Google Drive and Google Photos Are Splitting: Here’s What You Need to Know

In a blog post, Google announced they are changing how Google Photos and Google Drive work together.

Right now, photos and videos that are stored in Google Photos are synchronized with Google Drive. If you add or delete a photo in Google Drive, it’s also added or deleted from Google Photos. If you make changes to media in Google Photos, those changes are automatically applied in Google Drive. Starting July 10th, 2019 images and videos in Google Drive won’t synchronize with Google Photos.
According to Google, this will make things clearer and decrease accidental deletions because it wasn’t clear that images and videos were stored in both places and that deleting them in one service deleted them in the other service.

Existing photos and videos will remain in their current state, synchronized in both services. Changes will only apply to new media after July 10, 2019. After the change, if you want to add, delete or make changes to images or videos, you’ll need to make the changes in both services. You’ll still be able to use Google’s Backup and Sync to upload photos or videos to both Google Photos and Google Drive on Windows, macOS, Android and iOS. Google is adding a feature called “Upload from Drive” to make it easier and clearer to manage media. Read More

How To Use Slack As Your Second Brain

These days, employees have so much to remember.
Forgetting small details or overlooking critical issues can make all the
difference between success and failure. I realized this when I was always
having to look up the same information several times a day, or face-palming
myself when I forgot an important meeting.

That’s why an app such as Slack should be welcomed. As well as it being a portable chatroom on steroids, it can also act as your second brain. A brain that never forgets the nitty-gritty details (provided you keep paying the monthly bill that is).

Meetings, birthday reminders, bill payment reminders,
and customer complaints are just some of the many things it can help you with.
The only things it can’t do is fetch your coffee or get your suit from the dry
cleaners.

Slack – Your Uncomplaining Colleague That Never Forgets

I’m sure you already know what Slack is, but if for any reason Slack is new to you, check out this explanation page on the Slack website.

The bottom line is that Slack is essentially a
self-contained chat room which teams and groups can use to discuss whatever
they want, whether it is work-related matters or a niche interest. It is
web-based, a cross-platform desktop program, and a smartphone app, making it
fully portable and convenient to stay in touch.

How To Set Up Your Own Private Slack Room For Free

Although Slack is meant mainly for teams and groups, there’s also nothing stopping you from setting up your own private room. Then you can turn it into your second brain, feeding in all kinds of useful information and reminders. Or use it to talk to yourself. Whatever makes you happy.

This data can be sent to your smartphone as push
notifications, making sure you never forget an important appointment ever
again.

Build Your Second Brain To Address Your Pain Points

Once you set your room up, it’s time to figure out
your “pain points”.  In other words, what
are the persistent problems you keep having, and how can your new second brain
help you solve those problems?

There are two possibilities here. You can either use Slack’s own integrations or IFTTT.

A third option is to go completely wacky and use both!
But to keep this article concise, we will focus today only on Slack’s
integrations.

The one restriction to the Slack integrations side of things is that the free plan is limited to a maximum of ten integrations. If you want more than ten, you will need to upgrade to a paid plan – which is extremely affordable and very much worth it.

So here are a few potential pain points you may be
having in your life and how Slack can change the way you deal with them. Each
one should ideally be fed into its own channel to keep everything separate and
organized.

Remembering Things

We first come to the big one – remembering things. We
don’t all have eidetic memories so there are bound to be little things that
slip between the sofa cushions of your mind.

The Slack Integration Solution – Slackbot or Google Calendar.

We will be looking at Slackbot in the next section.
But another one which works extremely well is Google Calendar. Give Slack
permission to access your Google calendar and any updates to your calendar from
there on will be pushed to your Slack channel. This includes new events,
updated events, cancelled events, and events already on your calendar.

Twitter Direct Mentions

Social media is increasingly being used these days for
customer support, as well as customers complaining about a company’s service or
product.

If you accidentally miss a direct mention on Twitter
from a disgruntled customer, that can make things a thousand times worse from
many perspectives. So how do you make sure that direct mentions are seen and
responded to quickly?

The Slack Integration Solution – Twitter

The Slack integration ties directly into your Twitter
account and you will be asked to give Slack authorization to access your
Twitter account. This authorization can be revoked at any time.

After specifying which channel the tweets should go to
(I recommend a “tweets” or “feedback” channel), you will begin to see them
coming in whenever your Twitter username is mentioned.

Customer Support Tickets

If you are selling something or offering a service,
customer support is an absolute must. You can’t just sell your product then wash
your hands of the client.

There are many ways to have a customer support system
ranging from the free (the aforementioned Twitter Direct Mentions for example)
to the expensive set-ups. But what if you want your support tickets fed into
your Slack room?

The Slack Integration Solution – Support Board

The issue with customer support services is that they
are not free. Slack only provides a service to connect your customer service
platform to a third-party app. But to get the actual customer service platform,
you have to research your needs, figure out your budget, and sign up for
something.

The cheapest one (but only if you have a WordPress site) is Support Board which only costs $30. Visitors to your website will have their support queries re-routed to your Slack room and you can interact with them there.

RSS Feeds

RSS is seen by some people as an antiquated
technology, superseded by the likes of social media. But in actual fact, there
are many instances where RSS is alive and kicking, and actually BETTER than
social media!

So if there is a site you want to keep up with, how
can you do it using RSS and Slack?

The Slack Integration Solution – RSS

Slack has its own RSS solution, similar to Zapier’s
and there appears to be no limit to the number of RSS feeds you can enter.

After entering the feed address and the destination
channel in Slack for the updates, entries will slowly start coming in.

You can also manage your feeds from within Slack by
using the /feed help command.

Never Forget An Important Email Ever Again

A lot of peoples email boxes look like a major
disaster area, with many striving to achieve Inbox Zero (and not doing too well
at it). This can lead to important emails being lost in the crush and forgotten
about.

So what if you could automatically forward certain
emails into your Slack room so you can remember to follow up on them?

The Slack Integration Solution – Email

Upon activating the email integration, and specifying
which Slack channel the email should be funnelled to, you will be given a
randomly-generated Slack email address. Any email forwarded to this address
will show up in your Slack channel.

This method is also great for any email newsletters
which you want to see as soon as they appear.

A Read-It-Later List

Throughout the day, you will most likely come across
links you want to investigate more thoroughly later. Maybe it is an
industry-related report you would like to read, or a YouTube video sent to you
by a friend or colleague?

Your best bet in this regard is to open an account with either Pocket or Instapaper. But using these accounts on their own means there is a good chance you will bookmark something then forget about it.

Having it pop up in Slack on the other hand is a nice
handy reminder…..

The Slack Integration Solution – Pocket

Slack surprisingly does not have an integration for Instapaper. Instead, the other alternative is IFTTT.

Slack’s Pocket offering goes in the other direction
though. Rather than new additions to Pocket showing up in Slack, you can use
this Slack integration to save new links in Slack to Pocket.

So if your colleague sends you a link in Slack and you
don’t have time to read it right now, you can right-click on the Slack menu and
choose “Save To Pocket”. It will then sync with your Pocket account, ready for
you to read later.

Mr Slack, The Stockbroker

A lot of companies are now public with their own stock
offerings and your company may be no exception. Or perhaps you are in the
financial industry and need to keep on top of stock prices.

If that describes you, Mr Slack the Stockbroker can
watch for those fluctuations and present them to you in your Slack room.

The Slack Integration Solution – TickerPal

As you can imagine, there are quite a few options for
checking out stock prices. But one which seems to work quite well is TickerPal.

Once installed, just type /ticker followed by the stock ticker you want to get more information about.
Apple is AAPL so if you wanted to check out Apple’s current share price, you
would type /ticker AAPL . This then appears.

Slackbot Is Your New BFF

One of Slack’s “secret weapons” (in that not many
people either know about it or use it to its full advantage) is Slackbot.

Slackbot is a bot which can be programmed to give
specific replies to particular keywords. So if you find you are always
forgetting the company bank details to send to a client, you can program
Slackbot to fire you the details if you give it a keyword.

You can make the keyword whatever you want, but it
should obviously be a single word which you will remember instantly.

So if I type “iban” into Slack, it sends me my bank
details, which I can then copy and paste into an email or invoice.

Or if I type “vat”, it tells me my company VAT number,
which is another thing I am always
forgetting.

Damn, what was my tax number again? Help me out
Slackbot.

Oh yes….thanks buddy.

See what I mean about figuring out your pain points?

So make a list of all the small important details you are constantly forgetting. Then go to Slackbot’s customization area, and enter that information individually along with the relevant keyword. Remember to save all of your updates.

Now you can test it. Click on your name under
“Slackbot”. This is the small private room I mentioned at the beginning of the
article. Once there, enter one of your keywords and watch the reply pop up.

You will need password access to the Slack room on the
Slack website to be able to access the customization area, which is another
good reason to set up your own room. Your boss is hardly likely to hand over
the company Slack password.

Slack will also remind you of anything you tell it to.
So if you have an urgent appointment, or you need to call someone…anything
really….you would set it up like this.

/remind
[@someone or #channel] [what] [when]

So say you have to phone someone at 3.00pm. Go to
Slackbot (under the Direct Messages section) and you would type it like this.

/remind
@me call the new client at 3.00pm

You will then get a confirmation that Slackbot has
understood your request.

Then at the appointed time, you will get the reminder
(and a push notification if you have those enabled).

If you need a second kick up the butt, you can snooze
the reminder until later.

Conclusion

Using a combination of both Slack and IFTTT
integrations, there can be virtually no limitations to what you can get Slack
to do on your behalf. It will remember everything so you won’t have to, and it
won’t need a vacation and a 401K. What a bargain!

Can you think of any ways that the concept of the
Slack second brain can be expanded and improved upon? What else do you think it
can remember on your behalf?

Struggling to Explain Internet Safety to Your Kids? Use This Free Resource

Laptop with Interland, the Google internet safety game, displayed on the screen along with the mascots
Google

Talking to children in clear, age-appropriate language about the dangers of the internet can be tricky. Fortunately, Google has a free (and pretty fantastic) toolkit you can use to discuss the fundamentals with your kids.

In 2017, Google launched an internet literacy program called Be Internet Awesome. It’s aimed at elementary-to-middle-school-aged children but is also accessible to those a little younger or older than that. Recently, after a slew of feedback from parents and educators, Google updated the program, which makes this an even better time to take a look if you haven’t already.

Be Internet Awesome is built around “The Internet Code of Awesome.” This includes concepts like “Share with Care,” “Secure Your Secrets,” and “It’s Cool to Be Kind,” among others. These lessons walk kids through critical ideas, such as what they shouldn’t share online, how to keep private information private, and how they should conduct themselves on the internet.

The new update expands the scope of the program to include not only online safety but also internet literacy and exercises designed to help kids analyze and evaluate the information they find online.

The free support material includes all of the above topics, as well as additional information for parents. You’ll find material on how to talk to your kids about internet safety, how to set technology boundaries in your home, and more. There’s even a free game to help reinforce the ideas after you talk them through with your kids. You can check out the program and free resources here.

What’s the Difference Between a Resume and a CV?

Resumes and CVs on a table

In today’s competitive job market, it’s more important than ever to impress employers from the first interaction. This means sending them the correct document to show your work experience: either a resume or a curriculum vitae (CV).

Which should you choose? It depends on the job. Let’s take a look at the differences between a resume and a CV, and when to use each for your job applications.

What’s a Resume?

A resume summarizes your relevant experience and skills for the job you want. It’s sort of like a Facebook page, but for work. When someone looks at it, even if they’ve never met you, they can get a quick idea of who you are and what you do.

RELATED: How to Tailor Your Resume to Different Jobs

Resumes typically include things like work history, education, relevant skills, awards, and activities. Most resumes are one page and provide a short, compelling overview of why your experience is ideal for the job. You should tailor your resume for each job application to show how your experience is a good fit.

When to Use a Resume

A resume is the default choice for most job applications. Unless you’re applying in a field that specifically requires a CV (more on those below), use a resume.

What’s a CV?

While a resume presents a summary of your experience, a CV provides the full story.

CVs focus on your academic experience, but also include work and other activities. On a CV, you’ll list prior publications, scholarships, grants, projects, teaching experience, awards, and research, as well as the degrees you hold.

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Eufy RoboVac 11S Max Review: Extra Suction Power at a Reasonable Price

A side view of the RoboVac 11S Max.
A side view of the RoboVac 11S Max.

We love Eufy’s robotic vacuums. They’re affordable, effective, and easy to use. And Eufy’s new robotic vacuum, the RoboVac 11S Max ($270 retail, $199 promotional), is no exception. After putting it to work, it’s clear that the 11S Max sucks—in a good way.

Eufy (an extension of Anker, the portable battery company), has been in the robotic vacuum game for a while. Its aim is to sell no-nonsense, reliable robotic vacuums that can start cleaning right out of the box. The RoboVac 11S Max is, as the name suggests, an updated version of the standard RoboVac 11S.

But the differences between the 11S and the 11S Max are few and far between. While the standard 11S has 1,300 Pa of suction power, the 11S Max has 2,000 Pa of suction power (pascals are a measurement of force or pressure). And while the 11S has disposable dust filters, the 11S Max has a washable dust filter. Aside from a $40 retail price increase and a slightly larger dustbin, those are the only noticeable upgrades.

Do these upgrades make the 11S Max a worthwhile mid-range robotic vacuum? And is it really worth $40 more than the standard 11S? Here’s our experience.

Easy Setup and a Straightforward Remote

Setting up the RoboVac 11S Max is a breeze. Its modest packaging is easy to get through, and everything is clearly laid out. It comes with a remote control, a charging station, two pairs of corner brushes (the bug-like arms on the vacuum), a detangling brush, and a pack of zip ties to keep any loose TV or USB cables off the floor (the vacuum can get stuck on cables).

If you read the RoboVac’s quick start guide, you’ll find that it’s easy to set up. So easy that I skipped the instructions and still had the RoboVac in action after about two minutes. I didn’t even put the batteries in the remote or plug in the charging station, although Eufy recommends that you charge the vacuum before its first cycle. I guess I got a little excited.

The front and back of the RoboVac remote. The backside has a handy icon key, so you don't have to memorize the manual.
The front and back of the RoboVac remote. The backside has a handy icon key, so you don’t have to memorize the manual.

My initial reaction to the remote was one of hesitation. Remotes tend to be clunky and unintuitive, and I couldn’t help but think of all the robotic vacuums (including Eufy’s “C” vacuums) that can be controlled with a phone. But, as it turns out, the remote is great. It’s easy to use, it has a handy key on the back, and the buttons are laid out intuitively.

Technically, you don’t even need to use the remote. When the RoboVac is removed from its charging stand and set on the carpet, you can simply tap its power button to begin auto cleaning mode. But you should use the remote, as it gives you access to a slew of other cleaning modes. You can tell the RoboVac to focus on the room’s edges, to spot clean an area, or to go back to its charging dock. You can even set the vacuum on a daily cleaning schedule, or control its direction manually with a few buttons.

A Small Vacuum with Big Suction Power

The RoboVac 11S Max is pretty good at sucking. It offers 2,000 Pa (pascals) of suction power, which is almost double the power of the standard 11S. But that’s still a lot less suction power than a traditional vacuum, which usually operates around 20,000 Pa, so how effective is the 11S?

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