Resource: Windows 10 Productivity Guides

These guides from Microsoft are from 2015 but they do a very good job of exposing many elements of Windows 10 and how they impact productivity on the year old operating system. These can also be good sources for training your users if you are planning a migration to Windows 10 in the near future.

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Tip of the Week: 5 Easy Ways to Move Several Files at Once

File storage is a staple in the office, and chances are that even your work desktop is jam-packed with files and folders that could use a bit of sorting. This might include moving all of your files to different locations, but you don’t have to move each one individually. We’ll go over the many different ways that you can move files, many of which can save you considerable time and effort.

Click and Drag
If your files are located in one location, like your desktop, you can simply click and drag your mouse to display an area-of-effect box. Any files within this box will be selected. You can then drag any individual file to the desired location and you’ll move all selected files there. This is helpful if you have several files jumbled together on your desktop, and you want to move them all in one go.

Select the Checkboxes
In Windows 10, a little checkbox will appear when you hover over a file on the desktop or within a folder. If your files are scattered all over your desktop, you can simply check each of the boxes for the files that you want to move, then drag and drop any of them into the folder where you want them to be located. This will move every single item you checked to the designated location, saving you considerable time and effort.

Click and Shift
You can easily select files that are stored horizontally and adjacent to each other by using the Click and Shift method. First, select the first file that you want to move. Then, hold down the Shift key, and select the last one that you want to move. Anything stored in between the two will be selected. After that, it’s just a matter of dragging one of them to the desired folder or location.

Hold Ctrl
If you hold down the Ctrl key, you can click on files that you want to move, and they’ll be selected. Then, all you have to do is move your files to the appropriate folder.

Select Them All
If you decide that you really need to clean up your desktop, or move all of your files to a new location, you can use the Select All keyboard shortcut to do so. It’s the same as it is in any word processor: Ctrl + A. You’ll see all of your files in the current window, or your desktop, selected. Just drag them where you want and you’re all set.

Keep in mind that many of the same keyboard shortcuts will also work with Mac OS X as well. Just substitute the Command key for the Ctrl key and many of them will provide the same experience.

Fun Fact: You know how Windows is bundled with Solitaire? No, we aren’t assuming that you are playing it at work. Microsoft decided to bundle their OS with Solitaire as a way to get users more accustomed to dragging and double-clicking objects with their mouse.

For more great tips, reach out to Amaxx at 614-923-6700; or, subscribe to our blog to receive new tricks straight to your email inbox.

Tip of the Week: A Step-By-Step Guide to Downloading Your Facebook Information

The longer you use Facebook, the more personal content you hand over to the social media empire. Sharing content is what drives the social media experience, but what if you want your content back? Surprisingly, Facebook makes this easy.

The reasons to download your personal content from Facebook can vary. Perhaps you just feel better about having a backup copy of your data stored locally. Or maybe you’re working on a picture collage and want to use several of the images you’ve uploaded to Facebook. Or, as is more often the case, perhaps you’re fed up with Facebook and you want to leave it for good, but before you close your account, you would like to download your data.

Whatever your reason may be for needing to download your personal data, Facebook makes it easy. After all, it’s not like Facebook has any reason to make this process difficult, since they technically own whatever content you upload, whether or not you download it back or even close your account.

To get started, log in to Facebook and go to Settings. Below General Account Settings you will see Download a copy of your Facebook data, click on it. Next, click Start My Archive.

This will allow you to select a place to store your information, just like you would with any Internet download. Whichever folder you select to download your Facebook data into, make sure that’s it’s secure, seeing as it will likely contain sensitive data.

What kind of information is included when you download your archive? Facebook explains, “This includes a lot of the same information available to you in your account and activity log, including your Timeline info, posts you have shared, messages, photos and more. Additionally, it includes information that is not available simply by logging into your account, like the ads you have clicked on, data like the IP addresses that are logged when you log into or out of Facebook, and more.”

Depending on how much you’ve used Facebook in the past, this can be a rather large download. Although, at the end of the day, downloading everything in one fell swoop is much more convenient than going through every single Facebook post, selecting what to and what not to download.

For more useful tips and technology best practices, be sure to subscribe to Amaxx’s blog for a new tip every week!

Tip of the Week: Improve Email Open Rates With an Attention-Grabbing Title

It’s safe to say that nobody enjoys their email inbox getting clogged with messages. Unfortunately, communicating by email is a standard part of doing business. Of course, in order for these emails to communicate their message, they must first pique the interest of the recipient enough to be opened. Here is a guide to crafting email subject lines that get readers to open them.

Depending on your audience and context of the email, there are a few different approaches to take. One rule to go by is to keep your subject lines as relatable and personable as possible.

According to Unbounce, a message with the subject line, “Steve, where are you?” achieved a 43 percent open rate, compared to a Mailchimp report citing the industry average to be 24 percent. This is due to both the personalization of the subject line, as well as the perception that, by not reading the email, the recipient will miss out in some way.

Another excellent method to reach an email subscriber is to include some detail about their recent activity with you. Asking them in the subject line what their follow-up experience has been like makes your message appear to be completely customized to them (and not spam). For example, if someone ordered a new product or service from your website, asking them how their experience with it has been can provide a personal connection, and can encourage them to take advantage of your business further.

Offering a special benefit or advantage to reading the email can inspire a great open rate as well. If your email offers to teach your audience some trick or surprising fact, the recipient will receive an instant benefit for opening your message and could quite possibly be convinced to take any action you suggest to gain further benefits.

When an email is used to convey some bad news to the reader, it is best to be honest and authoritative. If a service is experiencing issues, let them know about these problems, as well as the actions you plan to take to resolve them.

Ultimately, each message needs to be tailored to fit the expectations of the intended recipient. Communication is not a one-size-fits-all venture, and if users suspect that you’re not being genuine with them, they will push your message to the back-burner, or perhaps even to the spam folder.

This tailored approach, of course, begins at the subject line. With proper crafting and care, you can hook in your recipient and improve the odds of them actually reading your message and responding promptly.

What are some tips and tricks you use to personalize your emails? Let us know in the comments.

Tip of the Week: How to Set Your Browser to Automatically Refresh Itself

b2ap3_thumbnail_autorefresh_your_browser_400.jpgHave you ever been in a situation where you have to continuously hit the refresh button in your browser? Maybe you’re waiting for an online sale to go live, or you’re waiting on an online forum for a critical response. Or, maybe you’re just waiting for an important email. Either way, manually refreshing your browser multiple times can be both annoying and inefficient. We’ll show you how you can refresh it automatically.

Install Super Auto Refresh
You can use the Super Auto Refresh Chrome extension to save yourself from brutally assaulting your browser’s refresh button. You can do so by following the above link in the Chrome Web Store, and selecting + ADD TO CHROME.

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Once you’ve successfully downloaded and installed the extension, an icon will appear in the far-right side of Chrome’s address bar. Click it, and you’ll see a drop-down menu.

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Next, you’ll need to select how often you want the page to be refreshed. You could have the page refresh as often as every two seconds, or as infrequently as every 60 minutes.

If you’ve reached the point where you don’t need the browser to refresh automatically anymore, you can stop Super Auto Refresh from doing so. Click the icon in the address bar, and select the red Stop tile.

One additional feature of Super Auto Refresh is that you can easily manage the tabs that you’ve enabled the extension on. Online Tech Tips explains how to do so:

If you click on the little green hamburger icon to the right of the word “Refresh,” a new tab will load that will list out all the pages that are currently set to refresh along with the set time intervals and the amount of time remaining before the next refresh. Note that if you close a tab and then reopen it later, the extension will remember and apply the same refresh settings.

We also want to mention that a page with Super Auto Refresh activated on it only applies to that particular tab. Other open tabs won’t automatically be refreshed. They will only do so if you activate the extension within the tab. You can easily open a new tab that’s unaffected by Super Auto Refresh by selecting the hamburger icon > New tab.

Please be aware that constantly refreshing a web page can eat up a significant amount of bandwidth, so make sure that you’re mindful of how you use Super Auto Refresh on your company network.

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