10 Google Calendar Tips To Lessen Your Schedule Stress

Google Calendar is the next best thing to a crystal ball. Manage it well and it can foretell what your coming days will look like. But a Google Calendar is only as useful as your time management habits. 

If you are too busy, your calendar can run amok. That’s a sign for you to step off the pedal and lessen your schedule stress. The following are a few Google Calendar tips to organize Google Calendar so that it saves you time

Change The View To Something That Works For You

Google Calendar allows you to choose a view at a press of a key. You can zoom into a day or zoom out to get an idea of the year. 

To choose your calendar view go to the top right and click the down arrow. 

You can view a calendar by day, week, month, or year. Use the keyboard shortcuts to toggle between the views. Want to make it even simpler? Just focus on your schedule for the day if you want. 

Also, to focus on only what’s important, remove weekend and declined events from view. 

You get a few more options in Google Calendar’s Settings. Click the Gear icon on the top right. Go to Settings > General > View options

It’s easy to view multiple Google Calendars side-by-side. Just select the day view and check the box next to the calendars you want to combine into one view. 

Use The “Schedule” view To Quickly Check Your day

One useful Google Calendar tip is using the Schedule view as a quick way to catch overlapping events if you work in a remote team. If you have shared calendars, you can add any team calendar from the left sidebar. 

Then, click on Schedule from the dropdown on the top-right. 

This joint calendar gives you a bird’s eye view of how busy or free your entire team is. Of course, you can apply the same view to your own multiple calendars and check for clashing tasks. 

This is why Google Calendar should be part of any collaboration toolkit for a remote team

Color Code Priority Tasks You Don’t Want To Miss

Colors can tell you the difference between your tasks with a glance. Assign colors to events based on their priority. 

For instance, a darker color like red could be for something urgent while a lighter yellow color can cover low-priority tasks. 

Open an event on your calendar. Click the downward arrow next to Select event color and pick the color you want to label it with.

If you have multiple Google Calendars, set them apart with unique colors. Click on the three vertical arrows next to a calendar. Choose the color from the palette.

Use Time Blocks To Free Up Time

Time blocks is another Google Calendar tip that can be remarkably effective for your schedule stress. Google Calendar allows you to show that you are “Busy” by default. No one will be able to disturb you during these hours you have blocked.

  1. Click on the time slot you want to set yourself as busy. 
  2. In the Event dialog, enter an Event title. 
  3. Scroll down to the dropdown that says Busy (or Free). Busy is the default option.
  4. Set visibility to Public.  

Let Others Know Your Working Hours

You can avoid meetings beyond working hours with the help of your calendar. Set working hours for the week or specific hours for each day and your team will know that you are unavailable for any time after that. 

This is a Google Calendar G Suite feature

  1. Open Google Calendar on your desktop. 
  2. Click the gear icon and then Settings
  3. Under General, click on Working Hours.
  4. In this section, click Enable working hours.
  5. Keep the days you work selected and set the times that you’re available for them. 

Bring Facebook Events To The Calendar

Did you know that you can add Facebook events to Google Calendar and keep them synced? This will save you the bother of checking social media if you don’t want to.

  • Log into Facebook. Go to the Events page and scroll down till you see this tiny notification.
  • Click on Upcoming Events to download the calendar file. 
  • Go to Google Calendar. On the left sidebar, click on the plus sign next to Other calendars.
  • Click Import, and upload the Facebook Upcoming Events iCal file.
  • After the file’s imported you’ll see the new calendar in the other calendars section.

The Google Calendar will stay synced with the Facebook Events calendar when new events are added. 

Use Google Calendar Like a Journal

The Notes field for each event can hold a lot of information if you format it well. You can use it like a quickfire bullet journal or a notepad. You can also add attachments for richer notes.

For instance, you can jot down a productivity score after you complete a scheduled task and gain insights for any future improvements. 

This self-feedback can make you better at using your time and reduce stress. 

Don’t Miss Appointments Across Time Zones

Activate Google Calendar’s secondary time zone feature if you work in an international team. Google will do the time zone conversions for you and keep you on track.

Go to the calendar Settings. Under the Time zone header, check the box for Display secondary time zone and set the time zone you want.

Make it easier to tell on the calendar with a glance by giving each time zone a label. As you can see in the screen above, you can also display world time clocks to show the current time in any number of places.

Turn Off Notifications

A barrage of notifications can cause invisible stress. The best way to use them is to limit them or turn off notifications altogether. 

Google Calendar alerts can be useful. But too many events or even multiple calendars can become distractions. 

Turn off notifications from Event settings

The One Google Calendar Shortcut To Remember

Want to go to any date quickie with a single keypress? Press “g” from any calendar view. A tiny box will pop-up where you can type any date you want to jump to. 

Use a standard date format (“5/15/20”) or a date in the text format (“May 15, 2020”).

Press “t” to come back to today’s date view. 

Remember To Fill Your Google Calendar 

Google Calendar is smart, but it can only be that if you remember to give it the data it needs. If you have good time management habits, then it is the best online calendar for you. You don’t have to depend on a browser or the mobile apps, even though they are excellent. You can easily set up Google Calendar on your desktop too. Share a few of your own Google Calendar tips in the comments below.

14 Practical Google Sheets Templates For Everyday Use

Google Sheets templates don’t always lead to boring business documents. They can have surprising time-saving uses when you apply them to everyday situations with the family. While there are some official templates in the Google Sheets template gallery, you can find many more on third-party sites.

We went on a search and found a variety of Google Sheets templates you can use around your kitchen, gym, garage, and while planning a vacation. These simple templates also won’t drown you with too much data.

Family

Household Chores

Family chores can get boring and no one does them with passion. Use this template to make things easier. Take an area and not only assign responsibility but also give your family some incentive to finish every one of them. The single template can cover seven weeks of home tasks.

Home Inventory Spreadsheet

Vertex42 is known for its universe of free templates. The home inventory list will help you keep a running list of home assets for insurance purposes. You can also use it to keep track of everything when you need to move to a new house. The free Google Sheets template also works with Excel and OpenOffice.

Assignment Tracker

Are you involved with your children’s studies? This is a useful template to keep track of all their school assignments in progress. Add subjects or courses to the ‘Subjects’ tab. Then complete it with the assignments, status, time required, when they plan to do it, and when it’s due.

Vehicle Maintenance Log

The vehicle maintenance log from Vertex42 will help you keep a record of every date of service, work performed, mileage at service, and cost. Enter the dates of parts and fluids replaced and you can estimate the cost of future replacements and plan it out. You can keep the template next to the service schedule provided by the manufacturer and keep your car in top shape.

Health

Exercise Chart

This is a simple printable template from Vertex42. You don’t want to spend too much time tracking your sets and reps. Jot them down fast as you progressively increase the intensity of your exercises. Use the template for both cardio and weight training exercises.

Habit Tracker Spreadsheet

The habit tracker spreadsheet template might look overwhelming at first with its multiple tabs. But ease into it and you will see that it will take only two minutes to fill out each week or just a minute if you use it every day. 

The template gives you both simple and detailed breakdowns. Tracking your habits will show you the ones you need to focus on. If you are visually inclined, you can use graphs to glance at your progress over time.

The author has also supplied different versions of the tracker which you can check out with the instructions.

Money

Monthly Budget

This official Google Sheets template gives you a micro-view of your financial situation for the month. Use one tab like a balance sheet and the other to plan out your expenditure under different heads. This is a simple template which anyone with a basic sense of money can use through the month.

Savings Calculators

The trick to an early retirement is to save early and wisely. This is a handy template and a calculator rolled into one which might allow you to do just that. The template will help you reach your goals by showing you the future value of your savings and investments.

50/30/20 Budget From Simple Budget Planner

In his own words, Bobby Hoyt teaches millennials how to make more money, invest more money, and pay off debt. While there are several budget templates on his site, we would like your attention on this unique 50/30/20 budget planner. 

The template follows the simple personal finance philosophy – divvy up 50% of your income to your needs, 30% to wants, and 20% to savings. Then let your savings compound over time. Money management is as simple as this.

Travel

Travel Planner With Pros And Cons

Travel planning can be impulsive or well thought out. If you are a fan of the latter, then this nicely designed official Google Sheets template is for you. When you have multiple destinations on your bucket list, then use the columns to weigh their pros and cons before you narrow down your itinerary.

Vacation Checklist

The thoughtful part about this vacation packing list template is that it has a separate tab for kids. You can forget your binoculars, but you can’t do without their Nintendo and charger. So print it out well before the travel date and start organizing your bags.

And when you are on Google Drive, look at the utility of Google Forms as a handy expense tracker.

Miscellaneous

Simple To-Do Checklist

The simple checklist is still one of the most powerful planning tools known to man. Everyone from surgeons to astronauts use it. You can make it on any analog or digital tool, but this template is so nicely formatted. Use the Google Sheets template gallery to find it and then hit print.

Meal to Grocery List Planning

Meal and grocery planning are a timesaving exercise if you have a busy life. It can also be a money-saving one as it blocks you from impulse buys. This free template will help you lay out your plans a week in advance and then you can fill the shopping cart. Request edit access and get a copy of the template.

This could even motivate you to start thinking of building a smart kitchen and save more time.

2020 Google Sheets Calendar

Let’s end with a simple calendar template. You may have Google Calendar on your PC and mobile, but there’s still a small place on your fridge door for a simple layout of days and months. This printable calendar template is for just that. You can customize the calendar with your own images. Then, print out the year or do it one month at a time.

Tame Recurring Tasks With Google Sheets Templates

A Google template and a printer can be wonderful partners. Think about your unique situation at home and how you can save a few seconds with a template.

Google Docs has enough powerful tools (like these handy Google Drive add-ons) to turn a plain page into a beautiful document. You can save that document as a template and use it when necessary. 

4 Ways To Insert a Text Box In Google Docs

A text box is a great and effective way to organize your thoughts visually, or differentiate a set of text on a page. Text boxes can also make your document look more formal and professional, especially if you’re sharing the document with colleagues.

Google doesn’t make adding text boxes in Google Docs as obvious to do as with other word processing programs. Fortunately, there are a few simple methods you can use to insert a text box in Google Docs. Text boxes allow you to add text or images inside of them and then move those boxes around, between, or within documents.

How To Insert a Text Box In Google Docs

There are at least two ways to add a text box in Google Docs. The main methods are using the drawing tool and using a single cell table, but each method offers different layout and formatting capabilities.

Insert a Text Box In Google Docs Using The Drawing Tool

The drawing tool isn’t the most straightforward way to insert a text box to a document, but it’s still easy to use and allows you to manipulate text boxes throughout the file.

With the drawing tool, you can upload the drawing as an image to Google Drive and add it to your document. You can also add various shapes, line styles, callouts, and arrows. It opens a dialog box in your document where you’ll create, edit, and format the shapes and text boxes using the drawing tool’s commands.

To insert a text box using the drawing tool:

  1. Open your document and click Insert > Drawing and then click New to create a text box.
  1. Click the Text box icon.
  1. Create the text box by clicking and dragging in the drawing area, and then release the mouse for the text box to appear. Add text and customize the text box to your liking, and when you’re done, click the blue Save & Close button at the top right side of the drawing area.

How To Use Shapes To Create And Insert A Text Box In Google Docs

You can add various shapes to your document such as rectangles, squares, callouts, flowchart shapes and more. Google Docs lets you add text in different shapes as you would with a text box, and customize them by adding background colors or changing the border line width.

  1. Click Insert > Drawing > New and then click the Shapes command.
  1. Click Shapes to select the desired shape you want to use.
  1. Click and drag your mouse in the drawing area to create the shape you selected, and then release the mouse. To add text in the shape, double-click anywhere within the shape, and then enter your text.
  1. You can add more shapes, lines, arrows, callouts, or even equation symbols to the drawing area. Once you’re done with the drawing, click Save & Close to insert it into the document. You can also resize the shape by clicking and dragging the resizing handle to the size you want.
  1. To edit the shape, select it and then click Edit from the options that appear. You can also delete a shape, by pressing the Delete or Backspace key on your keyboard.

You can also customize the shape by clicking the desired formatting command like color, adding an image, adding lines and more. 

For shapes that overlap one another, you can reposition them to Bring forward or Send backward and get the desired ordering. To reposition the text boxes or shapes, right-click the text box or shape in the Drawing dialog box, hover your mouse over Order and click to select an ordering option.

How To Insert a Text Box In Google Docs Using a Single Cell Table

You can insert and edit a text box in Google Docs using a single cell table with one column and one row. To do this, click Insert > Table and then click on a single cell with one row and one column (1×1).

The single cell will appear on the document. You can adjust the length and width of the text box to the desired size, and then enter your text in the cell.

You can adjust the font color, style, and size to your liking if you want to highlight the text or make the document look more professional.

How To Insert Images Into a Text Box Or Shape In Google Docs

You can customize your text box or shape in Google Docs by adding an image, or if you want, you can overlay the image with text.

To insert an image into your text box or shape:

  1. Click on the text box or shape, and then click Edit to open the Drawing tool.
  1. Click the Image icon on the menu.
  1. Insert an image by uploading it from your computer, or you can add from a URL, your albums, Google Drive, or search for it from Google search. Click Select to insert the image.
  1. To layer text on top of the image or shape, you’ll need to use a text box. Click on the text box you created, and select Edit from the menu below to go back to the drawing area.
  1.  Click the Text box icon to select it, and then change the fill color to set the transparency for the text box. Press Save and Close to insert the text box into your image.
  1. Click on the image again, select Image Options from the top menu and select Wrap text from the right pane.
  1. Layer the image and text box by dragging them to the desired position.

To move an image in Google Docs, click on the image and change the mode to Wrap Text. Move the image into place using the scroll arrows on your keyboard. If you want to move the image in smaller increments, hold the Shift key down and use the scroll arrows to move.

Were you able to create and insert a text box in Google Docs using the steps above? Share with us in the comments.

What Is Android System WebView?

You might have seen Android System WebView (ASW) in your Android device’s app list or, occasionally, as a Google Play Store update. This important system app isn’t something you install or use directly, but it remains an essential part of the Android operating system.

Depending on the version of Android you have installed, you’ll see Android System WebView in various different formats. No matter your device, you’ll need ASW (or a version of it) enabled and up-to-date. This guide will explore why, as well as explain how to keep this system component up-to-date.

What Is Android System WebView & How Is It Used?

Your Android device may have a web browser installed, but that isn’t necessarily the go-to tool for opening web pages or web-based apps. To open these pages or apps, Android instead turns to Android System WebView to show web content in your apps.

It does this generally for speed and security reasons. Rather than relying on a third-party app, other apps can call on Android WebView to load the content, directly integrating calls to this system tool for efficiency. 

Google has evolved the relationship Android has with ASW over time. Prior to Android 5 Lollipop, WebView could only be updated through major Android device updates issued by the manufacturer.

With the release of Android 5, this changed, giving users the ability to update it directly from the Google Play Store. This allowed for quicker bug fixes and feature releases. 

Further changes were made with Android 7, where a custom WebView based on Google Chrome was made the default option for Android devices. This changed again in Android 10, with WebView made a separate component again, sharing code between it and Chrome.

How To Check What Android System WebView Version Is Installed

Each WebView release brings new changes, but you should be able to see which version you have installed from your Android device settings.

To do this, you’ll need to access the settings menu for your Android device. This will vary, depending on your version of Android, as well as the device you own. These steps have been written using a Samsung Galaxy S20 smartphone, but the steps should be similar for other Android devices.

  • From your device’s app launcher, open the Settings app. From there, tap the Apps option.
  • You should see a list of installed apps, as well as pre-installed system apps. Use the search bar to find Android System Webview, then tap the entry once you locate it.
  • Scroll down the App Info screen. At the bottom, the Android System Webview version number will be listed. For example, Version 83.0.4103.106. These release IDs match those for Google Chrome on Android, reflecting their shared code base.

You’ll have to research your Android WebView version number to determine whether it’s the latest available version. If it isn’t, you’ll need to update it.

Updating Android System WebView

Keeping ASW up-to-date is an easy process for newer Android devices. If you have a much older Android device (Android 4.4 KitKat and older), then you won’t be able to update WebView, as it remains a much more integrated system component that can’t be updated without a major device update.

For all future releases, however, you can update ASW using the Google Play Store. 

  • To do this, open the Play Store app and search for Android System WebView. If the app has an available update, click the Update button.

Once WebView has updated, Android will use this new version of WebView for any other apps that require it to access and view web content.

Installing Different Android System WebView Release Tracks

A single release of ASW leaves everybody in a single lane, at least as far as important updates are concerned. Thankfully, Google is offering more choice for Android users with devices running Android 10 and newer.

This release of Android includes a version of WebView that shares much of the same code as the Google Chrome app. This includes shared benefits for both apps, including a smaller footprint and a more consistent experience. 

Rather than offer this as a single option, Google offers four different release tracks for WebView that you can install. 

These include:

  • WebView Stable: updated every few weeks after a full test schedule to ensure stability across the widest number of devices. This is the release included on all Android devices.
  • WebView Beta: A beta release, sharing most of the code and features with WebView stable. This release may include additional bugs due to the reduced testing.
  • WebView Dev: This is a development release, subject to major changes. This release is updated weekly, with users likely to encounter bugs and issues, but you’ll also be able to try and test new features or fixes before other users.
  • WebView Canary: The absolute cutting-edge, latest release with zero testing. This is a daily release with the latest code from the previous day. Use with caution!

Once you’ve installed one of these WebView releases, you can switch to it in your Android developer options menu. This is usually hidden, so access your Android settings. From there, tap About Phone > Software Information, then double-tap the Build number information several times.

This will activate developer mode on your phone. Once enabled, return to your Android settings and tap WebView implementation. A list of available WebView releases will be available here—tap the option you want to use to switch to using it.

For devices running Android 7 to 9, you can instead install Google Chrome release tracks (Stable, Beta, Dev and Canary) that achieve the same effect. This is because WebView is integrated within the Google Chrome app for these releases.

How To Disable Or Delete Android System WebView

If you want to disable or delete Android System Webview, the simple answer is: you can’t (or you shouldn’t). This is an essential system component, required to open web content in Android apps.

The best thing you can do is leave WebView enabled and keep it up-to-date using the Google Play Store. If you’re having trouble with web content loading on your Android device, look at switching to a newer version of WebView using the steps above.

A bug in a stable release might be fixed in a newer beta release of WebView. Of course, these fixes should filter through to the WebView stable release after a short period of time, so it may be best to wait in most circumstances.

Keeping Android Updated

Android devices aren’t best known for their ability to remain updated, but by keeping ASW as a separate system component, Google can quickly push out urgent bug fixes using the Google Play Store. This is installed on almost all Android devices, including emulated Android devices on your PC.

This is another part of the common smartphone security measures used by developers like Google and Android to keep devices protected against the worst threats. If you’re really worried about security, you could think about installing an Android antivirus app, but this may not be necessary for most users.

How To Add Fonts To Google Docs

Google Docs is a favorite word processor for many people. However, many people feel limited by the few fonts that are available to choose from.

Luckily, you can add fonts to Google Docs. There are a couple of ways to do that including accessing more pre-installed fonts in Google Docs and using an add-on for external fonts.

Can You Use Your Computer’s Fonts With Google Docs?

As of this writing, you cannot upload fonts from your computer to Google Docs. You can only use the fonts that come with Google Docs and you can get a few more fonts with an extension.

Use The Fonts Menu To Find & Use More Fonts

The font picker on Google Docs only shows a limited number of fonts. There are a number of other fonts that you can use by expanding the fonts menu.

  1. Open your existing document or create a new document with Google Docs.
  2. Click the font picker arrow in the toolbar and select More fonts. This’ll open a new window.
  1. You’ll now see a number of fonts that weren’t available in the font picker. You can search for your favorite fonts by typing their names in the search box.
  1. Click on various options at the top to sort fonts by scripts, font types, and various sorting orders. 
  2. Once you find the font you like, click the font and it’ll be added to your fonts list. Then click OK at the bottom to close the fonts window.
  1. Your selected font will now be used in your current Google Docs document.
  2. Google Docs lets you keep a list of your favorite fonts in that More fonts window. You can add and remove fonts from there so it’s an organized list of your favorite fonts.

Use Additional Fonts In Google Docs For Mobile

You can change fonts in your documents on the Google Docs app for Android and iOS as well. This app lists all available fonts on a single screen for you to pick from.

  1. Launch the Google Docs app on your phone and open your document.
  2. Tap the pencil icon at the lower-right corner to edit your document.
  1. Tap and hold the text you want to change the font for. Then tap the A icon at the top to open the formatting menu.
  1. Select the Font option to view available fonts.
  1. You should now have a scrollable list of fonts. Scroll down, find the font you like, and tap the font to use it in your document.
  1. As soon as you tap a font, your selected text will use that. Then tap the checkmark icon at the top to go back to the editing screen.

Use An Add-On To Add Fonts To Google Docs

One way to add external fonts to Google Docs is to use an add-on. There’s an add-on called Extensis Fonts that lets you add over 900 fonts to Google Docs. You need to install and integrate it with your account first, which can be done as follows.

Install Extensis Fonts In Google Docs

  1. Open an existing document or create a new document in Google Docs.
  2. Click the Add-ons menu at the top and select Get add-ons.
  1. You’ll see G Suite Marketplace offering various add-ons to use with Google Docs. Put your cursor in the search field, type Extensis Fonts, and hit Enter.
  1. Click the only Extensis Fonts add-on on your screen.
  1. You’ll now see a blue button that says Install. Click it to install the Extensis Fonts add-on in your Google Docs account.
  1. Select Continue in the prompt.
  1. Choose the Google account you want to use this add-on in.
  2. Review data sharing information for the add-on and click Allow at the bottom.

The Extensis Fonts add-on should now be available in Google Docs.

Add Fonts To Google Docs Using Extensis Fonts

Unlike the default Google Docs fonts, you can’t pick a font from the Extensis Fonts add-on and start typing. You must have some text in your document already, and then you can use a font from that add-on to format your text.

  1. Select the text in your document that you want to change the font for.
  2. Click the Add-ons menu at the top and select Extensis Fonts followed by Start.
  1. A new pane will open on the right-hand side of your screen. This pane has several fonts to choose from for your text.
  2. Click the font you want to apply to your text and your text will immediately use that font.
  1. You can click on various sorting options in the Extensions Fonts’ pane to easily find the font you’re looking for.

After you’ve applied a font to your text from Extensis Fonts, you can type using that font for as long as you want.

Set a Newly Added Font Default In Google Docs

If you’ve found the font you were looking for, you can set that font as the default so all your future documents use it.

  1. Select some text in your Google Docs document.
  2. Click the font picker to choose a built-in Google Docs font or use the Add-ons menu to select a font from Extensis Fonts.
  1. Apply your selected font to your text.
  2. Click the Format menu at the top, select Paragraph styles, click Normal Text, and choose Update ‘Normal text’ to match.
  1. Make sure your text is still selected. Click the Format menu, select Paragraph styles, click Options, and choose Save as my default styles.
  1. Google Docs will now use your chosen font as the default font for all your documents.
  2. You can reset your font preferences by clicking Format > Paragraph styles > Options > Reset styles. You then need to save your reset style as the default like you did above.

You can’t add a custom font of your choice to Google Docs but you can certainly enjoy many fonts that the above third-party add-on has to offer.

What’s your favorite font? Did you find it prebuilt into Google Docs or did you need to use Extensis Fonts? Let us know in the comments below.