How to find the Microsoft Teams recording location

Microsoft Teams has a built-in recording feature for recording audio or video calls. The feature is available regardless of the type of meeting you’re having. 

The recording, once the meeting is complete or once it’s been stopped, is shared over the channel the meeting was held in. This recording can then be downloaded by everyone who is a part of the channel. 

Microsoft Teams recording location

Since it’s made available within the channel, team members don’t have to go looking for it however, Microsoft Teams, in order to make the recording available to all members, uploads it online. If you’re unable to find the recording for a team in a channel amongst the conversation clutter, you can download it from outside Microsoft Teams.

Microsoft Teams recording location

Microsoft Teams recording work with the Streams service which is owned by Microsoft. It is one of many services that Microsoft integrates almost invisibly in Microsoft Teams. 

When a meeting is recorded, its Steams link is shared in the Microsoft Teams app and it’s accompanied by a handy download option so users don’t have to visit the Streams service to download it.

Microsoft Teams recording location in Streams

Retrieving a recording from Streams is a bit difficult because of how the data is organized. The UI isn’t built around Microsoft Teams since Streams is a stand-alone service in its own right.

Before you proceed, make sure you know which team and which channel the recording was under, and what date it was made on. 

  1. Access Streams in your browser.
  2. On the top bar, go to My Content>Meetings.
  3. Use the filters to sort the recordings by date.
  4. In the search bar, enter the name of the channel the meeting was held in.

  1. Select the meeting you want to download.
  2. Click the Download button under it.

Note: your Microsoft Teams account must have permission/access to Streams.

Microsoft Teams free

If you’re a Microsoft Teams free user, you do not have access to the Streams service. Your recordings are uploaded to OneDrive but will be deleted after 20 days. The safest thing is to download the meeting right away and save it locally in a properly named folder.

Conclusion

Microsoft Teams meetings aren’t recorded automatically. If you go to Meetings in Streams, you should not expect to see a full recording of every single meeting ever. Recording a meeting is a user-initiated action and it may be restricted to meeting organizers. If you find meeting recordings useful, you should ask a meeting organizer to record them when a meeting starts.

The post How to find the Microsoft Teams recording location appeared first on AddictiveTips.

How to fix Microsoft Teams stuck on loading

When you launch Microsoft Teams, you see a brief splash/start-up screen that says ‘Loading Microsoft Teams’ at the bottom left. It appears for a few seconds before you either see the Sign In screen, or you’re taken to the Microsoft Teams interface if you’re already signed in.

The loading screen may remain on the screen a little longer for some users than it does for others. This may be because the app is trying to connect to Microsoft’s servers, verifying your sign in information, or because your system is slow.

Microsoft Teams stuck on loading

Fix Microsoft Teams stuck on loading

If Microsoft Teams is stuck on the loading screen for more than five minutes, you’ve likely run into a problem. The reason might be anything; your password might not be correct, the cache might be corrupt, there may be a problem with the installation, or there may be a problem with Microsoft’s servers.

Check password

It is possible you’re entering the wrong password to your Microsoft Teams account. Normally, it should timeout and allow you to enter the password again but if it doesn’t, check the password.

  1. Visit Microsoft Teams in your browser.
  2. Sign in.
  3. If the password is correct, quit the Microsoft Teams app on Windows 10.
  4. Open the app again and sign in. 

Remove password and sign in again

Microsoft Teams stores the password to your account in the Windows Credentials Manager. It connects with it without problem but there are always exceptions.

  1. Open Control Panel.
  2. Go to User Accounts.
  3. Click Manage Windows Credentials.
  4. Look for anything related to Microsoft Teams.
  5. Expand it and click Remove.
  6. Quit Microsoft Teams and open it again.
  7. Sign in with your account.

Clear cache

Many of Microsoft Teams’ problems stem from a corrupted cache. Deleting it will often fix the problem. The cache is rebuilt by the app.

  1. Quit Microsoft Teams.
  2. Open File Explorer.
  3. Enter this in the location bar %appdata%\Microsoft\teams and tap Enter.
  4. Delete the contents of these folders;
    • blob_storage
    • Cache
    • databases
    • GPUCache
    • IndexedDB
    • Local Storage
    • tmp
  5. Open Microsoft Teams and sign in.

Uninstall and reinstall Microsoft Teams

If rebuilding the Cache didn’t work, uninstalling and reinstalling the app is the next step.

  1. Open Control Panel.
  2. Go to Program>Uninstall a program.
  3. Select Microsoft Teams and click Uninstall.
  4. Delete the Microsoft Teams’ cache (see previous section).
  5. Download Microsoft Teams and install it again.

Install Microsoft Teams client via meeting invite

This fix has worked for quite a few users so it’s worth trying.

  1. Ask someone to schedule a meeting in Microsoft Teams and send you an invite to it. The meeting should start shortly.
  2. Uninstall Microsoft Teams.
  3. Open the invitation to the meeting and click Join Now.
  4. Dismiss the prompt to open Microsoft Teams.
  5. Click the option to download the Microsoft Teams client.
  6. Download and install this one.
  7. Run the client and you’ll be able to sign in.

Conclusion

Microsoft Teams rarely remains stuck on the loading screen for a long time. Usually, you will see some sort of error message. In that case, you need to troubleshoot the error message. 

The post How to fix Microsoft Teams stuck on loading appeared first on AddictiveTips.

How to set up and use Microsoft Teams lists

Microsoft Teams is known for its collaboration features but these features aren’t limited to editing documents. In terms of collaboration, Microsoft Teams integrates with a large library of apps like Jira, Trello, Asana, Zoom, etc. These app integrations allow users to access other apps and link to them without having to switch to a different app.

In addition to collaboration features, Microsoft Teams has features for managing teams. These go beyond channels and scheduled meetings and extend to task management, and shift planning.

Microsoft Teams lists

Microsoft Teams Lists

Lists are useful in real life for all sorts of things and they’re equally useful when added to a document or used to assign tasks. 

Add Microsoft Teams Lists tab

Lists is an app in Microsoft Teams. It cannot be added to as a stand-alone app like Tasks. instead, it must be added to individual channels.

  1. Open Microsoft Teams.
  2. Select the Teams tab.
  3. Select the channel under the team you want to add Lists to.
  4. Click the plus button and search for Lists.
  5. Select it and click Save.
  6. Lists will be added to the channel.

Use Microsoft Teams Lists

Lists, as an app, can create lists from Excel, templates, and blank lists . Here’s how you can create a list.

  1. Open Microsoft Teams.
  2. Select the Team and channel that you added Lists to.
  3. Select the Lists tab.
  4. Click Create a list.
  5. Select the type of list you want to create; blank, from Excel, from an existing list, or from a template.

Blank list

  1. Select Blank list.
  2. Give it a name and description.
  3. Assign it a color.
  4. Select an icon for the list.
  5. Click Create.

Template list

  1. Select a template from ones listed.
  2. Go through the template to be sure you want to use it.
  3. Click Use Template.
  4. Change the name and description.
  5. Select a color and icon for it.
  6. Click Create.

Excel sheet list

  1. Select Excel list.
  2. Select a file that’s been shared over the channel or click Upload a file to use one from your system.
  3. Give the list a name, description, color, and icon.
  4. Click Create.

Note: Lists doesn’t import random rows and columns from an Excel file. The file must have a column set to validate data as a list in order for it to work with Lists.

 From existing list

  1. Select Add from existing list.
  2. Select a list that’s been shared over the channel or from the Sharepoint website (other channels).
  3. Give the list a name, description, color, and icon.
  4. Click Create.

Conclusion

You can create as many lists as you need in a channel. You only have to add the tab once, and each list will get its own tab. When you’re done with a list, you can delete it. Everyone in the channel will be able to view items in it.

The post How to set up and use Microsoft Teams lists appeared first on AddictiveTips.

How to fix Microsoft Teams audio not working

Meetings are one of the core features of Microsoft Teams. Without them, you’re left with a chat app that doesn’t thread conversations very well, and a document collaboration tool.

In Microsoft Teams, you can have a video call or an audio call. The choice is yours as to what sort of meeting or call you want to make but in both cases, you need the audio on your system to work. 

microsoft teams audio not working

Fix Microsoft Teams audio not working

If the Microsoft Teams audio isn’t working i.e., you cannot hear what anyone is saying in a meeting, you may have a problem with the app, or with the hardware on your system.

If the mic isn’t working, try these fixes.

Basic checks

Before you troubleshoot the Microsoft Teams app, try the following.

  • Play audio on your computer in any other app e.g., VLC player or the Movies & TV app.
  • Try to make a call in a different app e.g., Skype or Facebook Messenger.

If the audio works in both the above cases move to the following fixes.

1. Check audio devices in Microsoft Teams

Check if Microsoft Teams is using the correct audio devices. If you have multiple audio output devices connected to your system, Microsoft Teams may not be using the correct/active one.

  1. Open Microsoft Teams.
  2. Click your profile at the top right and select Settings from the menu.
  3. Go to the Devices tab.
  4. Open the Speaker dropdown and select the current audio output device that your system is using.
  5. Start a meeting and check audio.

2. Make a test call in Microsoft Teams

Check if Microsoft Teams is outputting audio to the selected audio devices. The easiest way to do this is to make a test call in Microsoft Teams. It will weed out problems that might exist for other users who are in the meeting.

  1. Open Microsoft Teams.
  2. Click your profile icon at the top right and select Settings.
  3. Go to the Devices tab.
  4. Click the Make a test call button.
  5. If you’re able to hear the recorded message from Microsoft Teams, everything is working fine. Move on to the next solution.

3. Check if anyone’s mic is muted

Microsoft Teams doesn’t have a native Push to talk feature. Users mute their mics when they aren’t speaking during a meeting and often, they forget to unmute it.

If you’re unable to hear anyone in a meeting, they may have their own mic muted. Ask them to unmute it with the Ctrl+Shift+M keyboard shortcut.

Conclusion

If the audio on your system isn’t working, Microsoft Teams alone isn’t going to fix it nor is it causing it. If your system’s audio is working, fixing it in Microsoft Teams is simple. It’s often a simple case of the app not using the correct device. 

The post How to fix Microsoft Teams audio not working appeared first on AddictiveTips.

How to block the Microsoft Teams Away status

If a user is signed into Microsoft Teams and the app is minimized while they work in a different app, the user’s status will change from Available to Away. This happens automatically and, in theory, this is a good idea because users don’t have to manually change their status.

In practice, this feature is pretty awful. Users are shown to be away or unavailable when they are working. Users can’t be expected to switch to the app between work to make sure their ‘Available’ status hasn’t changed. It is counterproductive and almost impossible to remember.

Fix the Microsoft Teams Away status

If you’re idle on your system for five minutes, or more, Microsoft Teams will change the status. There isn’t any way to change this behavior. It is a feature so you can’t remove it but you can set a custom Available status and it will override it.

Block Microsoft Teams Away status

To override or block the Microsoft Teams away status from being set, follow these steps.

  1. Open Microsoft Teams.
  2. Click your profile at the top right.
  3. Next to the Available status, click Set Status Message.
  4. Enter any message you’d like or enter a period/full stop if you don’t want to write anything.
  5. Open the Clear status message after dropdown and set it to Never.
  6. Click Done.
  7. Your Microsoft Teams status will not change to Away while you work in other apps.

Note: if you lock your system, or it goes to sleep, your status will change to Away.

Microsoft Teams Away status

Prevent System sleep

The above fix won’t work if your system goes to sleep which, if you’re using your system, shouldn’t happen. If you’d like to step away from your system but prevent it from going to sleep, follow these steps.

  1. Open File Explorer.
  2. Paste this in the location bar and tap Enter Control Panel\Hardware and Sound\Power Options.
  3. Click Change plan settings next to the active plan.
  4. Open the ‘Put the computer to sleep’ dropdowns and select Never.
  5. Click Save changes.

Prevent system idle

If you’d like to prevent the system from going into idle mode, you can try the following;

  • Run a media app e.g., VLC player and play something. You can mute the volume if it bothers you. You can also play something on Netflix.
  • You can use a ‘mouse jiggler’ app that will jiggle the mouse to prevent the system from thinking you’re idle. It’s not the best solution given it interferes with the mouse’s input but it works.
  • You can also run a large torrent and use the torrent client to prevent the system from going into idle mode.

Conclusion

The ‘Away’ status can be set manually, and it can be set automatically but there is no way for users to decide the ‘time out’ period for it. It’s set for 5 mins and there’s nothing to change it which is why a custom message is needed to override it. 

The post How to block the Microsoft Teams Away status appeared first on AddictiveTips.